Executive Assistant, Medical

Australian Health Practitioner Regulation Agency

Melbourne, Victoria, Australia

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Job Posted: 18/09/2019

Job Category:

Administration & Reception / PA / Executive Assistant

Job description:

The Australian Health Practitioner Regulation Agency (AHPRA) works in partnership with 15 National Boards to implement the national regulatory scheme for health practitioners in the public interest.

The Executive Assistant – Medical role provides senior administrative and executive-level support to the Chair of the Medical Board of Australia and the Executive Officer and coordinates a range of stakeholder engagements activities for the Medical Board of Australia.

The Executive Assistant is required to manage and coordinate the activities of the Chair and the Executive Officer. They are required to provide effective support services including organisation of conferences, corporate events, meetings, catering and travel arrangements. The Executive Assistant also supports the accurate reporting of financial matters, oversees statutory appointments and contributes to the team of the team that supports the Medical Board.

In this role you will:

  • Manage stakeholders’ access to, and communication with the Chair of the Board and Executive Officer by internal and external stakeholders
  • Schedule complex meetings, including by working with stakeholders to prepare agendas and background papers
  • Proactively manage the diary of the Chair of the Board and the Executive Officer including travel and event management
  • Draft a range of documents to a high standard on behalf of the Chair of the Board and the Executive Officer
  • Manage a range of events including sourcing venues, negotiating contracts and managing suppliers for the Medical Board of Australia and AHPRA

As the ideal candidate, you will demonstrate the following:

  • The ability to operate with a high-level of autonomy and judgment to provide executive support to the Chair of the Board and Executive Officer
  • Exceptional written and verbal communication skills
  • Minimum of five years in a similar role (PA or EA)
  • Experience in managing events, including negotiating and monitoring contracts with suppliers
  • Advanced knowledge of Microsoft Word, Excel, Outlook and Adobe Acrobat
  • Working knowledge of TRIM

What we offer:

  • A friendly and supportive working environment with an active social club
  • Discounted health insurance with Medibank Private and discounted gym memberships
  • Great work/life balance
  • Generous provisions for personal leave, annual leave loading, and the ability to purchase additional annual leave
  • Central location in a 5-star rated building
  • Attractive base salary of $87,136 per annum

To apply:

  • Click ‘Apply for this job’ to submit your application.
  • Your application must include a resume and a cover letter outlining your skills and experience relevant to the requirements in the position description
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
  • Applications must be submitted by 11.30pm Thursday 3 October 2019
  • For further information or enquiries please contact Joanne Katsoris on 03 8708 9075 or email

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.

AHPRA is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment. If you have any support or access requirements, we encourage you to advise us at time of application.

With respect, no agencies please.

Download File E 10137 Executive Assistant Medical - National.pdf

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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