Executive Assistant (2 roles)


Melbourne, Victoria, Australia

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Job Posted: 12/09/2019

Job Category:

Administration & Reception / PA / Executive Assistant

Job description:

The Australian Health Practitioner Regulation Agency (AHPRA) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

We are recruiting for two full time, fixed term, Executive Assistants, one to support the Chief Executive Officer and the other to support the Executive Director, Strategy and Policy.

This is an exciting opportunity to be a part of a diverse and collaborative organisation that delivers services and initiatives across AHPRA. In these roles you will be responsible for the provision of effective and efficient executive support, coordination and administration to enable the CEO/ED to achieve their objectives. You will be professional, credible and your ability to build and foster key stakeholder relationships will see you succeed.

In this role you will:

  • Provide confidential executive assistance whilst demonstrating a thorough understanding of the Office and the key roles and responsibilities.
  • Ensure diaries are efficiently managed, including scheduling appointments, arranging meetings, booking rooms and organising catering as required
  • To respond promptly to stakeholder requests, collate and disseminate relevant information, resolve standard problems, escalate issues when required, and effectively prioritise time and capacity to respond to stakeholders
  • Organise travel arrangements, including bookings and preparation of detailed itineraries.
  • To assist in the delivery of projects within the Office as required
  • Effectively manage relationships with key stakeholders internally and externally

As the ideal candidate, you will demonstrate the following:

  • Demonstrated experience managing an office supporting at a CEO and/or senior executives in a complex environment
  • Certificate IV or Diploma of Business Administration
  • Advanced computer skills and in depth knowledge of relevant software such as Microsoft Office Suite
  • Well-developed verbal and written communication, including writing of agendas, minutes and correspondence.
  • Excellent interpersonal and relationship management skills
  • A focus on detail with strong time management skills
  • The ability to exercise sound judgment and resolve issues independently

What we offer:

  • A friendly and supportive working culture with an active social club
  • Discounted health insurance with Medibank Private and discounted gym memberships
  • Great work/life balance
  • Generous provisions for personal leave, annual leave loading, and the ability to purchase additional annual leave
  • Sophisticated open plan workspaces in a 5-star rated building in a central location
  • Attractive salary of $87,136 per annum plus Superannuation

To apply:

  • Click ‘Apply for this job’ to submit your application
  • Your application must include a resume and a maximum two-page response to what you think are the top four skills and experience statements on the position description
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
  • For any queries or a confidential discussion regarding this position, please contact recruitment on
  • Closing Date: 11.30pm on Friday 27 September 2019

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.

AHPRA is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment. If you have any support or access requirements, we encourage you to advise us at time of application.

With respect, no agencies please.

Download File Executive Assistant ED .pdf

Download File Executive Assistant CEO .pdf