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Western Health

Administration Officer - Emergency Department

Western Health

Melbourne, Victoria, Australia

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Job Posted: 08/03/2018

Job Category:

Administration & Reception / Administration / Assistant

Job description:

About Us

Western Health manages three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. It also operates the Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a culturally diverse population of more than 800,000 people. We have more than 7,200 employees who are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES).

Our continued growth will see the completion of a new purpose built, multi-storey Joan Kirner Women's and Children's Hospital.

About the role
We are seeking an experience and dynamic administration officer to join the team in the Emergency Department at Footscray Hospital. 

The Department of Emergency Medicine at Footscray Hospital provides assessment, investigations and treatment to around 40,000 patients per year who present for urgent and emergency care. The Department is led by a Director of Emergency Medicine and a Nurse Unit Manager supported by a Deputy Director and 8 Associate Nurse Unit Managers. Overall there are more than 200 staff in the department, comprising more than 40 medical staff and 120 nursing staff, and a support team of clerks, allied health workers, mental health workers, security officers and patient services assistants.  As well as its service to patients, the Department has important education functions led by Directors of Emergency Medicine Training and nurse educators, and also conducts research.

This position reports to the Director of Emergency Medicine, Footscray.  Activities include but are not limited to:

  • General administration, coordination and administration support for meetings, and general document management
  • Personal administrative support for the Director and Nurse Unit Manager
  • General administrative support for:
    • External health-related information requests – coordination of work certificates, police reports, and requests from health practitioners
    • Existing personnel –rostering, timesheets and leave planners
    • New personnel – recruitment, registrations and orientations
    • Education – including student placements and trial exams
    • Quality improvement and research activities - including data entry

In addition to the key responsibilities specific to the role, the incumbent is required to deliver on the Key Organisational Accountabilities which are aligned with the Western Health strategic aims.


We offer a wide range of benefits such as:

  • Work-life balance
  • Professional development and career advancement opportunities
  • Salary packaging including novated vehicle leasing
  • Discounted Onsite car parking
  • Onsite fitness clubs
  • Culturally safe and respectful environment
  • Access to an Employee Assistance Program


At Western Health, we value our employees and provide them the opportunity to grow and develop.  Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience. Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a working with children’s check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.