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Environment Health & Safety (EHS) Specialist

Oracle

Sydney, New South Wales, Australia

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Job Posted: 05/10/2017

Job Category:

HR & Recruitment / Occupational Health and Safety

Job description:

 

 

HR Level:  IC2 through IC4

Job Code:

HR Title: Environment Health & Safety (EHS) Specialist

Overall Position Narrative

·       A key member of the Regional EHS Team, the EHS Specialist’s responsibilities will include

o   leading projects as assigned and coordinating projects in accordance to strategic or project plans.

o   all matters related to project content.

o   implementing the agreed action plan to the agreed standards and deadlines.

o   regular liaison with the EHS Program Managers on all project-related matters.

o   ensuring the effective preparation and delivery of all project events, meetings and production of all necessary documentation.

o   responsibility for the effective flow of information between EHS stakeholders, participants in project activities, and the EHS Program Managers.

o   ongoing evaluation of project activity and reporting on project progress to the EHS Program Managers.

·       A detail-oriented, key contributor in the Regional EHS Team, working collaboratively with peers and EHS Professionals across a multi-national setting toward EHS program implementation.

·       Assisting and coordinating projects associated with the Global/Regional EHS organization, developing and supporting EHS programs for Oracle Lines of Business (LoB), Real Estate & Facilities (RE&F), and Regional Operations that may span multiple geographies.

·       Support the administrative aspects of all Global EHS Pillars.

·       Assist and support the Global/Regional EHS organization in driving the implementation of mid- to long-term EHS projects, including but not limited to EHS programs; such as Corporate Audit, UNIFIER, Health & Safety, and to ensure requirements in all areas are met by Oracle stakeholders.


Required Qualifications

·       BA/BS in the field of Occupational Health & Safety, Environmental, Health & Safety, Environmental Engineering/Management, Industrial Hygiene, Risk Management, or other related experience.

·       Minimum of 5 years’ experience in related industry.

·       Working knowledge of Australia & New Zealand Workplace Health & Safety/Environmental requirements.

·       Working knowledge of EHS auditing or generally, Management Systems.

·       Strong knowledge about environment, health & safety regulations, and requirements.  Experience in agency-level regulatory compliance at the national and/or local level.

·       Ability and interest in researching, understanding specific code or regulatory language in order to maintain EHS compliance.

·       Excellent verbal and written skills, ability to interact with stakeholders at all levels, including external customers, and vendors.

·       Strong stakeholder engagement skills to engage with and influence multiple stakeholders to achieve EHS objectives. 

·       Strong customer service skills.

·       Comfortable with developing and delivering presentations to stakeholders of all levels.

·       Strong proficiency in Excel, PowerPoint, and Word.

·       Skilled in the use of EHS Information Management Systems.


Responsibilities

1)     EHS

a)     Provides project coordination for major EHS programs such as Global EHS Audit, Contractor Safety, Environmental Due Diligence, Mergers and Acquisitions, etc.

b)     Support the implementation of EHS policies, programs, and procedures to be used throughout the company.

c)     Provides regular review and improvement of existing EHS policies, programs and procedures.

d)     Support compliance with country, federal, state, and local regulations pertaining to environment and occupational health & safety through administration of Audit, Risk Assessment, and EHS Inspection programs.

e)     Identifies risks within the company’s business operations; develops and implements programs to mitigate.

f)      Provides support throughout the company in the areas of occupational health, safety & environment. Support Incident/Accident Investigations.

g)     Supports safety stewardship for Oracle contractors.

h)     Administer injury management for workers who sustain a work related injury and assist in the Workers Compensation claim process.

 

2)      Global EHS Initiatives

a)     Support the administrative aspects of all Global EHS Pillars.

b)     Supports compliance with the company business continuity program; provides ongoing training, guidance and support. Supports EHS Operational Excellence.

 

3)     Purchasing Responsibilities

a)     Supports development of annual EHS budget.

b)     Reviews/updates budget report and/or quarterly budget variance report for consistency and accuracy of payments.

c)     Provides justification for unbudgeted EHS projects.

d)     Determines project scope, obtains vendor quotes, sets up new suppliers, provides justification to fund purchase orders.

e)     Seeks to identify cost savings or more effective purchasing alternatives.

 

4)     Reporting Responsibilities

a)     Maintains document management system such that documents can be easily retrieved to demonstrate EHS compliance.

b)     Creates and updates guidelines for posting to EHS portal.


6)  Travel Requirements

a)     Occasional travel required to support EHS regulatory compliance audits to evaluate compliance, identify potential hazards, conduct risk assessments, conduct EHS training, or attend team meetings and summits.

Detailed Description and Job Requirements

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracles office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Leading contributor individually and as a team member, providing direction and mentoring to others. Work is non-routine and very complex, involving the application of advanced technical/business skills in area of specialization. May have project lead role. Applies professional, technical, and operational depth and experience to continuously improve service quality. Good communication skills and familiarity with email and MS Office applications is essential. After hours contact for facilities emergencies, accessible via phone or pager. Degree, relevant certification or equivalent with 8 years prior facilities management or assistant property manager experience preferred.