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Administrative Assistant - Supporting 2 Sales General Managers

Oracle

Sydney, New South Wales, Australia

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Job Posted: 16/09/2017

Job Category:

Administration & Reception / Administration / Assistant

Job description:
Polished, professional and works well under pressure.  We need an experienced and highly organised Admin Assistant/Assistant EA to provide support to 3 General Managers of Sales and Sales Directors that report to them. 

Experience managing complex travel plans which often change last minute, expenses, ad-hoc reporting, events and a variety of additional tasks including calendar and email required.

Ours is a varied, fast-paced and dynamic environment in the technology sector. Experience in a technology company and/or sales related leadership teams support would be highly appreciated but isn't essential providing you are a fast learner and willing to learn. Extensive admin/executive support, MS office skills and report collation required.

Detailed Description and Job Requirements

Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.