Senior Administration Officer

NT - Department of Lands, Planning and the Environment

Darwin, Northern Territory, Australia

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Job Posted: 04/11/2016

Job Category:

Administration & Reception / Administration / Assistant

Job description:

Department of Infrastructure,

Agency Work Unit Building Advisory Services

Planning and Logistics

Job Title Senior Administration Officer Designation Administrative Officer 3

Job Type Full Time Duration Fixed to 29/12/2017

Salary $56,869 - $61,375 Location Darwin

Position Number 16646 RTF 103669 Closing 17/11/2016

Contact Stacey Kelly on 08 8999 6188 or

Agency Information

Information for Applications must be limited to a one-page summary sheet and an attached detailed

Applicants resume/cv. For further information for applicants and example applications: click here

If you accept this position, a detailed summary of your merit (including work history, experience,

Information about

qualifications, skills, information from referees, etc.) will be provided to other applicants, to

Selected Applicant’s

ensure transparency and better understanding of the reasons for the decision. For further


information: click here

Special Measures Not Applicable

Apply Online Link

Primary Objective:

Provide a high level of customer service for the Land Services front counter at Arnhemica House, including assisting with

distribution of products and services to internal and external clients.

Key Duties and Responsibilities:

1. Daily opening of the Land Services front counter to ensure the delivery of service to a diverse range of clients is


2. Arrange for the timely dispatch of products for client orders, receipt payments for account holders and survey


3. Process Shooters permits for Crown Land.

4. Act as agent for Receiver of Territory Monies, receipting of payments, customer transactions and associated cash

handling functions for the Division.

5. Perform regular reconciliations to ensure all financial transactions are correctly tracked, accounted for and


6. Responsible for the data entry of large projects to ensure compliance with the Building Act (the “Act”) and


7. Liaise with Directors, Managers, Professionals and Technical Officers including in the regional offices to provide

operational advice and consistently accurate information.

8. Provide administrative and other assistance to the unit as required and directed by the Supervisor.

Selection Criteria:


1. Demonstrated ability in the use of computer based information systems as a primary information and management


2. Demonstrated experience in first line contact, personal presentation, and ability to handle sensitive information and

maintain confidentiality.

3. Good communication skills (written and verbal), and ability to liaise professionally with people at all levels and

interpret requests.

4. Demonstrated experience in general administrative clerical skills, records management and maintenance of accurate

registers and filing systems.

5. Proven ability to work with limited supervision involving periods of high workloads and pressure, and to plan and

organise workloads effectively to meet deadlines.

6. Knowledge of cash and electronic receipting procedures.

7. Knowledge of the functions of Building Advisory Services.

Approved: 28 September 2015 Executive Director Land Services