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Building Records Officer

NT - Department of Lands, Planning and the Environment

Darwin, Northern Territory, Australia

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Job Posted: 02/11/2016

Job Category:

Construction, Architecture & Interiors / Documentation / QA

Job description:

Department Infrastructure,

Agency Work Unit Building Advisory Services

Planning and Logistics

Job Title Building Records Officer Designation Administrative Officer 3

Job Type Full Time Duration Ongoing

Salary $56,869 - $61,375 Location Darwin

Position Number 16210 RTF 104717 Closing 15/11/2016

Contact Stacey Kelly on 08 8999 6188 or

Agency Information

Information for Applications must be limited to a one-page summary sheet and an attached detailed

Applicants Resume/cv. For further information for applicants and example applications: click here

If you accept this position, a detailed summary of your merit (including work history, experience,

Information about

qualifications, skills, information from referees, etc.) will be provided to other applicants, to

Selected Applicant’s

ensure transparency and better understanding of the reasons for the decision. For further


information: click here

Special Measures Not applicable

Apply Online Link

Primary Objective:

To provide a high-quality file management service for Building Advisory Services. To ensure an efficient and effective

file management service that is customer focussed.

Key Duties and Responsibilities:

1. Manage the retrieval, delivery, sorting and return of files to ensure files are processed within required timeframes.

2. Identify and discuss procedure and process improvements and implement as required.

3. Assist with raising staff awareness and provide support to staff on the use of the HP Record Manager system and

record keeping practices.

4. Participate in file related projects.

5. Provide accurate, timely and authoritative information and services to clients (industry, public and government) by

way of counter, telephone, mail and electronically.

6. Ensure accurate data capture.

Selection Criteria:


1. Sound knowledge and working experience in administering and updating an automated records management

database system and the ability to learn new systems.

2. Demonstrated knowledge of records management practices and procedures including adherence to confidentiality


3. Demonstrated ability to work in a small team, manage own time and priorities, whilst achieving positive outcomes.

4. Demonstrated high level of communication skills including listening skills and the ability to deliver quality customer


5. Proven ability to understand and implement procedures with flexibility to change.


1. Knowledge of relevant information management and privacy legislation applicable to records management.

Approved: 28 September 2015 Executive Director Land Services