Tender Manager VIC


Melbourne, Victoria, Australia

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Job Posted: 05/07/2018

Job Category:

Sales / Proposals Manager / Bid Manager

Job description:

The Tender Manager supports new business acquisition activities of the Group through the design and production of winning tenders proposals and submissions The Tender Manager will be responsible for allocating work and co ordinating input from the team to ensure all tender responses are consistent and seamless (ie they read though they were written by one person) The Tender Manager will need to understand the client requirements and solution to be offered including the value proposition and winning strategy for the proposal Critical to this role will be the ability to capture the input of multiple stakeholders across the business and then to express the organisation s capabilities in an accurate and impactful way through bid materials Effective time and project management skills are critical coupled with the ability to develop positive and consultative relationships quickly Success will be measured by tenders shortlisting and winning bid percentages
KEY CONTACTS Internal Group Commercial Manager & Group Executives General Managers State Managers and Business Development Managers Operational and Support function leaders as necessary External Purchasing Fleet and HR Managers of prospects Employer Clients Version 1 0 Jul 2016 McMillan Shakespeare Group Position Description


Assist in the management of the (Tender) team in all aspects of the preparation of bid responses including value assessment of opportunities before electing to bid to ensure that the opportunity (a) satisfies the economic and or strategic returns required and (b) can be serviced by the Group within our operational excellence discipline Work with tender writers to generate high quality persuasive tender proposals Review and proofread proposals being led by other team members ensuring quality and consistency across all proposals Create and maintain a library of content and supporting materials to streamline bid production and achieve the appropriate level of commonality in our responses Assist with the monitoring of tender results and provide status updates and assist in the production of reports as required Research and analyse competitor intelligence in collaboration with key stakeholders to clearly identify our strengths and weaknesses to assist with positioning tender responses Meet compliance with all internal policies and procedures and external requirements including legislative requirements such as Privacy Monitor tender results manage bid register and pipeline updates and provide status updates & reports as required Provide internal customers with accurate and appropriate information necessary to make informed decisions Manage a methodical tender review process that ensures effective learnings are incorporate into continuous improvement activities and used in future tender responses Maintain regular contact (both formal and informal) with manager and colleagues to ensure open communication information sharing and the promotion of continuous improvement initiatives Manage and co ordinate work activity of the Content Library Coordinator in relation to the tender library and ensure the ongoing quality of the bid library Provide leadership mentoring and coaching to direct reports including feedback on an informal day to day basis as well as via regular one on one meetings team meetings and other communication as appropriate Work in close collaboration with Group Executive Customer Development and Northern and Southern Region to ensure information captured through bid feedback loops and review processes is appropriately built into bids and bid library Ensure comprehensive and transparent workflow management and actively participate in daily production meetings and regular team meetings and task allocation Analyse performance (via process review and stakeholder feedback) to continuously improve the quality of our responses and the tender process McMillan Shakespeare Group Position Description


Essential Capabilities & Behaviours Strong project management time management and organisational skills Superior written skills with strong editing and proof reading skills Self starter with a strong sense of urgency Demonstrated initiative and resourcefulness Solid research and analysis skills Strong planning and time management skills Strong stakeholder engagement interpersonal skills and the ability to influence and challenge operational assumptions Excellent accuracy and attention to detail Desirable Proven presentation skills Managing and enhancing document databases Knowledge & Essential Experience Proven experience in researching investigating and writing winning proposals Experience working cross functionally in a complex changing environment Highly proficient in the use of Microsoft Products Experience working in a fast paced environment Desirable Sound understanding of the Fleet Leasing Management Industry and or Health Sector Not for Profit or Financial Services Experience in sales or marketing environment Relevant industry experience would be well regarded Qualifications Business and or Marketing qualification is essential
WORK HEALTH & SAFETY (WHS) The Company seeks to provide a safe and healthy workplace All employees have a duty of care to ensure a safe workplace in line with WHS legislation and regulation Employees are required to work within the Company s policies and procedures for WHS McMillan Shakespeare Group Position Description MMSG Team and Leadership Behaviours TEAM VALUES Above & Beyond Better Together Driving better customer experiences Collaborating often and early Exceeding expectations Enabling and empowering others Being courageous Teamwork Facing challenges together not alone Make It Count Own It Doing things well Being accountable Seeing the bigger picture Taking responsibility Getting it right Facing the brutal facts TEAM BEHAVIOURS CUSTOMER We know that our success begins and ends with the way we serve and treat customers We will design and run our business Put yourself in the customer s as though we were the customer shoes We will always act with honesty towards one another and in our HONESTY INTEGRITY AND conduct of the business We will have the integrity and the COURAGE courage to do the right thing raise issues to listen and face the Face the brutal facts brutal facts no matter what the circumstances RESPECT We will always treat each other with respect and as we would wish others to treat us All of us want the opportunity to I ll do you no harm contribute and learn in a safe and secure environment TEAM We will put the interests of MMS group ahead of our individual interests and those of our business units and functions We Put the group before yourself understand that our interests are best served by serving the overall interests of the group and in particular its staff customers and shareholders OWNERSHIP AND URGENCY We will take ownership over even the most difficult tasks and situations We will not turn a blind eye We will ensure the right I ll do it now outcomes are achieved and approach our work with energy and a sense of urgency but not impatience COMMUNICATION We will take responsibility for ensuring open and honest communication We believe oral communication builds No surprises Circle the wagons relationships and creates clarity We will pick up the phone rather than send each other emails We will punctually attend meetings We understand it is the amalgam of our skills as a team that will CONFLICT make us successful We will engage in conflicts of ideas to It s OK to disagree ensure the best decisions are made for our business We will not allow those conflicts to become personal