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Administrative Assistant

Australian Federal Police

Sydney, New South Wales, Australia

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Job Posted: 05/10/2017

Job Category:

Administration & Reception / Administration / Assistant

Job description:

Unless otherwise noted, applications quoting relevant vacancy reference number must be lodged by 4pm (AEDT) Thursday, 19 October 2017.



AFP Band 3 $60,876 - $71,075


The AFP has one permanent vacancy for an Administrative Assistant – Executive, commencing immediately. The Administrative Assistant (Executive) role assists the AFP business through the provision of a variety of administrative and financial functions. Principal role responsibilities include:

  • Perform a range of office management activities (i.e. producing documents; diary and email management; collecting and analysing information; maintain office inventory of supplies; manage teleconference facilities and other office equipment);
  • Undertake project and research work to support the State Manager;
  • Representing the State Manager in welcoming and escorting guests, facilitating functions and catering;
  • Manages State Managers travel requirements;
  • Maintain currency in subject matter expertise through ongoing professional development and learning opportunities outside the formal education process.

Successful applicants will have the following skill-sets and experience:

  • The confidence to engage and negotiate with a broad range of stakeholders;
  • Effective communication, interpersonal and time management skills;
  • Well-developed skill-sets in research, reporting, presenting and writing;
  • Well-developed prioritisation and scheduling skills.

The working pattern for the advertised position is Support and is subject to the appropriate conditions as detailed in the AFP Enterprise Agreement. A merit pool will be established with suitable applicants as a result of the selection process. The pool will remain valid for a minimum period of 12 months and may be used to fill future vacancies.

Consideration will only be given to applicants who address the Selection Criteria as pertained in the Role Scope and meet the minimum employment requirements and employment character standards.

Contact Officer: Joanne Tait (02) 9286 4270

The AFP’s application process for non-policing vacancies consists of two-steps for non-AFP employees. (Existing AFP employees only need to undertake step 1 of the process).

Preliminary step: It is strongly recommended that you take action now to obtain a copy or copies of your driving history through the relevant local motor registry or Road Traffic Authority.

Step 1 Application:

    • applicants complete and submit an online application;
    • resumes and any other relevant documentation are to be uploaded to the application form and submitted before the closing time; and
    • once your application has been submitted you will receive an automated email confirming receipt of the application with instructions on how to access the AFP Employment Suitability Questionnaire.

Step 2 AFP Employment Suitability Questionnaire (ESQ):

The ESQ is the tool in which applicant’s character is assessed against the employment character standards.

Following the instructions contained in the email from AFP Recruitment confirming receipt of your application, the ESQ must be completed and submitted within 14 calendar days after the closing date of the applications.

Traffic History:

All applicants are required to obtain a copy of their Traffic History. If you have resided in different states or territories, you must supply a traffic history from each state or territory. You are required to include 10 years of traffic history and not older than 3 months from date of application. If you have a traffic history report from more than one state or territory, you will need to scan all documents and attach to your application as one.

Traffic history information is available from the local Motor Registry in your state or territory. Do not upload individual infringement notices or unofficial documentation.

You are required to inform the Recruitment Team ( ) of any offences, infringements or police charges that occur during the recruitment process.

Omitting to supply relevant details may jeopardise your application.

If you do not currently hold, and have never held, a driver’s licence you should upload a Statutory Declaration providing this information.

If you have lived overseas, or have travelled extensively, please provide a Statutory Declaration stating the period you held a licence and listing any traffic offences. If you did not hold a licence during this period, please provide a Statutory Declaration stating this information. Statutory Declarations can be found online.

You need to allow two to three weeks to get access to this information as a minimum. It is recommended that you request these reports at the commencement of your application.

Once the ESQ has been completed applicants will receive an automated email confirming receipt of the ESQ.

Interested applicants should refer to the Applicant Information Pack for details on the inherent requirements, employment character standards and required documentation to ensure they are best prepared to submit an application.

If you have any questions about the ESQ or Traffic History, please contact AFP Recruitment on (02) 6131 5555.

For more information about the AFP’s Employment Character Standards, please go to:

For information on these positions, and other employment opportunities in the AFP, please visit our website or ring the contact officer.

Role Scope Opens in new window

Applicant Information Pack Band 1 - 5 Opens in new window