Administrator/Team Assistant - Melbourne

Arthur J. Gallagher

Melbourne, Victoria, Australia

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Job Posted: 07/08/2017

Job Category:

Administration & Reception / Administration / Assistant

Job description:
  • Global insurance broker, 20,000 global employees, 1,000 in Australia
  • Varied role providing excellent administration and customer support functions
  • Open to recent graduates looking for a career pathway in a growing business

Why Gallagher Australia?

Arthur J Gallagher is one of the world's leading insurance brokers and risk solutions providers. You will be joining one of Australia's growth stories and playing a role in shaping the future world for more than 100,000 clients ranging from SMEs through to large multi-national corporations, affinity partners and trade & industry associations. Headquartered in Rolling Meadows, Illinois, we have grown from humble origins to become one of the world's largest insurance and risk management business.

We look forward to meeting you.


What is the role?

Based in our East Melbourne office, we're looking for Team Administrator to join our Products and Partnerships team. This varied and interesting role will see you providing excellent service in all administrative duties and providing customer support to internal and external stakeholders. This role will support business as usual activities and initiatives as well as planned projects and ad hoc tasks. It will provide direct support to the Product Manager and wider team of product specialists.

More specifically, you will be: 

  • Providing administrative assistance to the Product Manager and wider team on word processing, documentation preparation, data entry/testing and preparation of reports.
  • Maintaining databases, IT systems, company records, invoice registers and reconciling team expenses
  • Assisting in policy wording reviews and relevant changes with IT teams and facilitating policy channel changes from start to finish
  • Assisting with meetings; set up, liaising with insurers and AJG stakeholders and preparing briefing packs
  • Improving internal processes to identify and create cost efficiencies
  • Liaising with brokers and leaders nationally
  • Assisting the team with projects when required
  • Participate in business as usual activities such as; acting as induction champion, ensuring network communications are included in relevant distribution points, organise travel and accommodation for the team

The intent of this role is to begin with an administrative focus and then take ownership of the facilities once ready.


What are we looking for?

We are open to recent graduates for this position, or someone with a strong administrative background looking for their next step.

To be successful in this role, we are looking for someone who has: 

  • Strong interpersonal and communication skills
  • High attention to detail and organisational skills
  • Strong analytical and problem solving skills
  • Strong Microsoft Office skills, especially in Excel to be comfortable working with large and complex data sets
  • High degree of motivation and self-discipline 


How to apply?

Apply directly online or if you have any further queries call Libby Prouse 03 9412 1189


Any offer of employment and subsequent continuing employment is dependent upon the completion of relevant pre-employment background checks. All applicants are required to undergo employment screening through probity checks prior to commencing.